The finance committee should be elected annually by the charge conference upon recommendation by the lay leadership committee.
Members should include:
2. The pastor
3. A lay member to the annual conference
4. The chairperson of the church council
5. The chairperson or representative of the staff parish relations committee
6. A representative of the trustees to be selected by the trustees
7. The chairperson of the stewardship committee
8. The lay leader
11. The church business administrator; and other members to be added as the charge conference may determine.
It is recommended that the finance chair shall be a member of the church council. The financial secretary, church treasurer, and church business administrator, if paid employees, shall be members without vote. The positions of church treasurer and financial secretary should not be combined and held by one person, and the persons holding these two positions should not be immediate family members.
Results expected: The committee shall carry out the church council's directions in guiding the church treasurer and financial secretary, as they oversee church financial procedures.
Responsibilities: The job of the finance committee is to identify, perfect, and manage the finance system for the congregation. The finance system is the processes of raising, managing, and dispersing the finances so that the mission and vision of the congregation can be achieved.
Results expected: Ensure the management of the church finances through effective and regular finance committee meetings.
Responsibilities: Providing direction to ensure the finance committee fulfills the following:
- Provides financial direction for the congregation and regularly reports to the church council and to individual members.
- Recommends an annual budget to support the mission and ministry of the church.
- Develops plans for the annual funding program to ensure that the financial needs of the church are met.
- Arranges for the annual audit of church financial records.
- Provides financial communications, both sharing and inviting information.
- Provides financial reports and substantiation.
- Nurtures growth in giving and generosity.
Results Expected: The church treasurer shall disburse all money contributed to causes represented in the local church budget, and such other funds and contributions as the church council may determine.
Responsibilities: The treasurer shall remit each month to the conference treasurer all World Service and conference benevolence funds (Funds approved by the General Conference for mission around the world through persons, agencies and institutions; e.g. World Service Fund.). Contributions to benevolence shall not be used for any cause other than that to which they have been given. The church treasurer shall make regular and detailed reports on funds received and expended to the committee on finance and the church council.
If there is an outside bookkeeper the responsibility includes checking all records of the bookkeeper and maintaining regular communications with the financial secretary on funds expended.
Results Expected: The financial secretary will work with the church treasurer and finance committee to develop policies and procedures so that funds can be made available to support the ministry of your congregation. The person will have the ability to keep detailed, accurate records and maintain appropriate confidentiality and have the ability to work with individuals and ministry teams.
Responsibilities: A financial secretary will
all funds received by the congregation in a timely, thorough and confidential manner.
- The financial secretary works according to the guidelines established by the finance committee to receive funds from whatever source including through the mail and by electronic deposit, record them, and report them to the church treasurer and the finance committee.
- The financial secretary deposits money in a bank as soon as possible after it is received.
- The financial secretary keeps records, whenever possible, of how much money is given by whom and report amounts received to the appropriate people.
- The financial secretary checks the records, quarterly, against those of the church treasurer and keeps records in good order for an annual audit.
- The financial secretary arranges for collecting offerings received during worship services and other church gatherings at the conclusion of these events, making certain that more than one person is involved in collecting and counting the money.